Maintenance Software for Churches | CMMS | Maintainly Church maintenance software built for ministry teams ==================================================== Behind every seamless service is a well-maintained facility. Track every asset from the HVAC to the AV, ensuring operational excellence so your focus remains entirely on your community. [ Try it for free ](https://app.maintainly.com/register) [ Book a Demo ](/contact) ![The Maintainly work order list](/images/graphics/hero-screenshot-church-light-1280.webp) ![](/images/graphics/social-proof-avatar-1.webp) ![](/images/graphics/social-proof-avatar-2.webp) ![](/images/graphics/social-proof-avatar-3.webp) Join **1,200+** maintenance teams in **110+** countries ![Mobile phone running Maintainly application](/images/graphics/phone-5.webp) ![QR code for asset tagging](/images/graphics/qr-code.webp) ![Asset image preview](/images/graphics/image-1.webp) ![Asset details notification card](/images/graphics/notification-5.webp) Church maintenance management tools ----------------------------------- Mobile work orders built for busy ministry teams to capture photos, readings, file uploads, safety issues, and key metrics for both routine upkeep and urgent repairs. - Scan asset QR codes on HVAC units, AV equipment, or kitchen appliances to view or log maintenance. - Handle reactive and scheduled tasks, from a leaky baptismal font to annual fire safety checks. - Trigger work orders from meter readings like water, gas, or power usage to ensure faithful stewardship of resources. - Let staff and volunteers log issues fast, from the nursery to the pulpit, right from their phone. ![A modal showing materials being added to a task in Maintainly](/images/graphics/image-2.webp) ![Three buttons showing options in Maintainly mapping feature](/images/graphics/image-3.webp) ![A notification showing a task being assigned in Maintainly](/images/graphics/notification-9.webp) ![A notification showing a task being closed in Maintainly](/images/graphics/notification-8.webp) ![A notification showing a task being created in Maintainly](/images/graphics/notification-7.webp) ![A notification showing a task being updated in Maintainly](/images/graphics/notification-6.webp) Track Every Asset. Steward Every Space. --------------------------------------- Maintainly helps you organize complex church assets and keep detailed maintenance history. Ideal for aging buildings where preserving history and ensuring safety is paramount. - Build flexible asset hierarchies that represent your campus layout, like Sanctuary > Choir Loft > Organ. - Use mobile-friendly QR codes to scan and update assets during facility rounds. - Compliance made simple with automatic logs for insurance audits and safety inspections. - Advanced filters let your facilities director and trustees find exactly what they need - fast. ![Mobile device showing work order timeline](/images/graphics/image-5.webp) ![Work order completion status indicator](/images/graphics/image-4.webp) Spreadsheets and paper logs slowing down your ministry? ------------------------------------------------------- Ditch the clipboard and lost sticky notes. Maintainly is a flexible, intuitive platform that fits effortlessly into dynamic church operations, whether led by paid staff or volunteers. - Get up and running in minutes – not weeks or months. - Onboarding support and setup assistance included. - So user-friendly, fewer than 2% of users (even volunteers!) ever need training. - Modular design – pay only for what you need and scale as your congregation grows. Maintenance simplified. Production amplified. ----------------------------------------------- ### Get started in minutes, not days Ministry teams can't afford software that takes weeks to roll out. Add a single asset, like the church van or main boiler, and start managing maintenance right from your mobile. Schedule preventive tasks for one critical system and you're already preventing Sunday morning disruptions! ### Built for churches of any size Built to support everything from small plant churches to large multi-campus congregations. Any ministry environment. Any building age. Any property size. Any number of classrooms, pews, or assets. Scales with your ministry growth, not before. ### Faithful stewardship (lowest TCO) Fast deployment keeps your facilities open, a user-friendly interface minimizes volunteer training time, included support eliminates service fees, and lean feature sets mean no paying for unnecessary enterprise bloat. Perfect for church budgets focused on ministry ROI, not software overhead. ### Modern tools for a modern ministry Many facility management platforms are cumbersome, expensive, and disruptive to roll out across campuses. Maintainly CMMS simplifies maintenance, giving teams the tools they need to reduce downtime, protect aging properties, and improve the worship experience, fast. Plans, billed yearly, per user / month — Free: Free, Small Business: $12, Enterprise: $24. Add-ons, per user / month — Inventory Add-on: $7, Timesheets Add-on: $5. All figures are in USD; https://maintainly.com/pricing shows them in the reader's local currency. Savvy CMMS customers ![heart](/images/heart.svg) Maintainly. ----------------------------------------------------------------- > "Everything we need to track and bill work done at over 70 sites." > > > > Tony Harrer, Houston, USA > "Maintainly has become the central point for our technician hours, material usage and scheduling." > > > > Chris Parks, Newcastle, UK > "Maintainly helps streamline maintenance for us at over 400 rental properties." > > > > Eric Seegers, Milwaukee, USA > "Working with Maintainly has completely reinvented the way we operate." > > > > Catharine Languell, Houston, USA > "Of our rich suite of data management tools, Maintainly plays a big part." > > > > Russell Thomas, Wellington, New Zealand > "Integrated time sheets was a game-changer for us." > > > > Zena Mayr, New York, USA Frequently Asked Questions ---------------------------- ### Why is maintenance harder to manage at a church than at a typical business? Church facilities are usually maintained by rotating volunteers rather than a fixed maintenance staff, so there's often no single person who remembers what was fixed, what's overdue, or where the HVAC filter closet is. Knowledge lives in one coordinator's head or a group text instead of a shared system, which breaks down the moment that person is unavailable. A CMMS keeps that history and task ownership in one place any volunteer can check. ### What kinds of equipment and assets would a church actually track in a maintenance system? Typical assets include HVAC units, sound and AV/streaming gear, parking lot lighting and pavement, playground equipment, nursery and children's-area furnishings, kitchen and fellowship-hall appliances, and fire safety equipment like extinguishers and alarms. Multi-building or multi-campus churches also track roofs, elevators, and grounds equipment per location. Each asset can carry its own maintenance history so nothing gets forgotten between services. ### How would a church use a CMMS for something like getting the building ready before Sunday service? A recurring preventive maintenance checklist can run every Saturday covering HVAC temperature checks, sound system tests, and a walkthrough of the parking lot and children's areas, with the assigned volunteer marking each item done from their phone. If something's found broken, they submit it through the same maintenance-request portal instead of relying on a hallway conversation, so it becomes a trackable work order automatically. Staff can then see at a glance whether the building is service-ready before doors open. ### Why don't a shared spreadsheet, paper checklist, or group text work well for church facility upkeep? Those tools have no way to assign accountability, track whether a fix actually happened, or keep a history tied to a specific piece of equipment. A group text about a broken door buries itself under other messages within a day, and a spreadsheet only reflects reality if every volunteer remembers to update it. A CMMS gives every volunteer or staff member a simple maintenance-request portal that turns each reported issue into a trackable work order with a status, an owner, and a lasting record. ### How does a multi-campus church keep maintenance consistent across all its locations? A CMMS lets a central admin see work orders, asset conditions, and PM schedules across every campus from one dashboard instead of relying on separate spreadsheets or phone calls per site. Each campus's facilities volunteer works only within their own location, while leadership can still compare backlog and recurring issues across all buildings. This keeps upkeep standards consistent even when no two campuses share staff. ### What is a CMMS, in plain terms, and why would a church need one? A CMMS (computerized maintenance management system) is software that tracks a building's equipment, schedules recurring upkeep, and turns reported problems into trackable work orders through a request portal any volunteer can use. A church needs one because its facilities are often kept running by volunteers rather than professional maintenance staff, and without a shared system, tasks and history live only in someone's memory or a chat thread. Unlike traditional, enterprise-grade CMMS platforms built for large facilities departments, a church-friendly one has to work for people with no software background and no budget for a big rollout. ### How much does it cost and how long does it take for a church's volunteer team to get up and running on a CMMS like Maintainly? Minutes, not the weeks or months a legacy CMMS implementation demands — which matters when the maintenance team is a rotating group of volunteers rather than IT staff. Only about 2% of customers need any training at all. A donor-funded congregation can start on the free plan and pay for add-ons such as inventory tracking only if it ends up using them, instead of justifying an enterprise software budget. Full plan and add-on details are on the [Pricing page](/pricing).