What is Maintenance Management Software?

Maintenance management software consolidates all of your maintenance records into a single location. It can set a schedule for preventive maintenance, notify when to order replacement parts and inform everyone involved of the current status. Knowing what type of maintenance management features you need is very important so your team gets exactly what is needed and nothing that is not. 

What is Maintenance Management Software? 

Maintenance management software helps centralize all of your maintenance processes into one software application. MMS apps help manage equipment, assign employees tasks, schedule maintenance, and help you order inventory more efficiently. Your maintenance teams can all use it—in real time—to track progress and alert key staff of any potential bottlenecks.

Moreover, these systems foster better accountability by maintaining a digital audit trail of all maintenance activities, allowing managers to monitor task completion, compliance, and resource utilization. This comprehensive visibility not only enhances operational efficiency but also supports better decision-making by providing actionable insights derived from real-time and historical data.

Why Does Maintenance Management Matter? 

The days of running equipment until it dies are gone. It’s simply too costly and risky to shut down the entire production line. Today, profitable companies proactively maintain and monitor equipment and typically upgrade only for optimization purposes. This is especially important for businesses in the healthcare, gas, energy, and transportation industries where downtime can cost millions of dollars an hour. 

When you invest in maintenance management software, it does more than help you save money. These software systems are vital to any growing company, helping them reduce risks such as: 

• Equipment Downtime: Maintenance management software can notify you about malfunctioning equipment, allowing you to shut down faulty equipment safely. Shutting down equipment (on purpose) is cost-effective, as it allows your inspectors and repair technicians to schedule visits during slower periods of activity. 

• Poor Asset Lifespan: When possible problems are identified through data analysis, you can effectively plan to install new equipment, and minimize waste.

• Regulatory Compliance: Some industries have regulations to ensure safety. Maintenance management software attaches all inspections, reports and comments to specific assets. This helps you readily produce reports that keep you compliant with your industry’s regulators. 

• Accidents and Injuries: Most industrial machinery is dangerous if not properly maintained or a critical failure happens. By automatically logging all inspections and reports your entire team can have the most accurate data to keep them safe.  

The Benefits of Maintenance Management Software

Consolidating all information about your equipment (mechanical, office, fleets) into a single location, that everyone can easily access allows your business to implement: 

• Preventive Maintenance: Preventative maintenance is a core aspect of many maintenance management systems. It notifies managers of problems before any asset reaches its point of failure. This software gives your employees a more proactive way to address the cause of the problem before it happens through scheduled repairs.

• Corrective Maintenance: Alongside preventative measures, maintenance management software allows for corrective maintenance, which informs your managers of solutions to correct the problem after it occurs. Even when preventative measures are used, accidents and delays can still happen. These systems can adapt, giving you immediate resources to correct problems and avoid costs from unexpected delays.  

• Work Order Tracking: Maintenance management software allows you to create and manage work orders for all your assets from any location. When you submit an order for a particular task, you can track the labor, materials, and tools needed to complete the job successfully. It’s a useful application, especially if your company operates in multiple locations. 

• Inventory Management: Through management software, you can order, store, use, and sell inventory at a more efficient rate. This kind of management software gives you an expansive system for tracking raw materials and their finished products, giving you access that ensures that your production goes smoothly. 

• Performance Analytics: Most importantly, maintenance management systems work to collect, analyze, and interpret data, giving you the ability to analyze your company's performance metrics of your company’s internal system. From analyzing employee performance to your entire organization, it’s able to give you objective information you can use to improve areas that experience delays in productivity. 

Adapt With Maintainly!

Maintainly CMMS is a simple, customizable and intuitive system for companies just like yours. We believe that maintenance software should be simple-to-use and help track your assets, it's that simple. Our software analyzes your asset’s data through preventative measures so you can save on costs, keep your equipment running, and help improve your company’s performance metrics over time. 

Through Maintainly, you can save on costly equipment repairs, proactively manage your inventory, automate work orders from any location, and streamline your business’s production for greater success. If you want to begin investing in your company’s future, discover what Maintainly’s CMMS software can do for you, and start your free trial today!