Articles

Keep up-to-date on the latest maintenance, work order and CMMS news and ideas as well as practical tips from our expert staff and contributors.

October 23rd, 2025
Resort maintenance worker fixes umbrella near pool | CMMS

Why CMMS Is the Ideal Tool for Small Maintenance Teams Managing Resorts

A CMMS helps small resort maintenance teams stay organized, proactive, and efficient by centralizing work orders, preventive tasks, and asset tracking. With everything managed in one system, teams can reduce downtime, improve guest satisfaction, and keep facilities running flawlessly.

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October 21st, 2025
Maintenance worker enters metric reading on a mobile device | CMMS

How Mobile CMMS Software is Redefining Maintenance Management

The way maintenance teams work has changed more in the past five years than in the previous fifty. For decades, maintenance management meant clipboards, spreadsheets, and endless phone calls. Today, modern teams are leaving those headaches behind and moving toward a faster, smarter way of managing assets and work orders.

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October 14th, 2025
Mobile CMMS technician repairs machine | Maintainly

13 Key Features of Mobile CMMS Software You Might Not Know About

When most people think of CMMS (Computerized Maintenance Management Software), they picture work orders, equipment tracking, and preventive maintenance schedules. But modern mobile CMMS platforms have come a long way from basic maintenance tools.

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October 9th, 2025
maintainly-preventive-automations-screenshot

What We've Shipped Recently

Here's what we've shipped recently, including new automation features, expanded file compatibility, and enhanced overall performance to make managing maintenance tasks, assets, and inventory faster and more intuitive.

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October 8th, 2025
Maintenance team in meeting before work commences | Maintainly

Web-Based CMMS Software: The Future of Maintenance Management

In every industry, equipment reliability is critical. A single unexpected breakdown can disrupt production, impact customers, and drain budgets. That’s why maintenance management is no longer a back-office function; it’s a central part of how modern businesses stay competitive.

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September 25th, 2025
Multiple lines representing options merging into one | CMMS

Integrated Maintenance Management vs. Standalone CMMS: Which One is Better?

When it comes to managing assets, work orders, and preventive maintenance, most organizations eventually ask the same question: What’s the best software to keep everything running smoothly?

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September 12th, 2025
Healthcare operating room setting with monitor | CMMS

Maintainly: Free Maintenance Software for Healthcare, Hospitality, and Offices

Managing maintenance shouldn’t feel like juggling spreadsheets, chasing emails, or losing track of who’s doing what. At Maintainly, we built our software to make life easier for maintenance teams, facility managers, and businesses of all sizes. Whether you’re in healthcare, hospitality, or running busy offices, our free CMMS (Computerized Maintenance Management System) is designed to streamline the way you plan, track, and execute work.

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September 5th, 2025
Drone footage for maintenance of solar farm | CMMS

Tips for Migrating Your Maintenance Tasks to Software

Switching software tools can feel like a lot. For many maintenance teams, the story starts the same way: a handful of spreadsheets, paperwork orders pinned to a board, and lots of walking around to check who’s doing what. It works until it doesn’t.

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September 3rd, 2025
Graphic that represents audit trail in maintenance | CMMS

Audit Trails and CMMS: Accuracy, Reliability, and Compliance in Maintenance Management

Audit trails are essential for accountability, compliance, and efficiency, but manual methods fall short in today’s fast-paced operations. A CMMS streamlines record-keeping, ensuring accurate, reliable audit trails that support troubleshooting, predictive maintenance, and regulatory confidence.

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August 29th, 2025
Hotel reception welcomes guest | Maintainly

Maximizing Efficiency in Hospitality: Tips for Implementing CMMS in a Hotel

In the hospitality industry, guest satisfaction is paramount, and a clean, functional, and well-maintained environment plays a significant role in achieving it. From air conditioning systems and elevators to lighting and housekeeping equipment, hotels rely on hundreds of assets that require regular maintenance.

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