Keep vehicles in the field, not in the shop

Fleet PM runs on mileage or engine/meter hours instead of a fixed calendar date, because two trucks driven at different rates wear out on different timelines. A truck at 4,800 miles since its last service needs attention whether that's 10 days or 6 weeks. Meter-based scheduling catches this automatically, while calendar-only scheduling either over-services low-use vehicles or misses high-use ones.

It tracks any powered vehicle or mobile equipment with its own service history: semi-trucks, delivery vans, trailers, forklifts, yard trucks, loaders, and other warehouse equipment. Each asset gets its own record — mileage or meter readings, service history, open work orders, and documentation — plus a QR code a technician can scan on the truck or forklift itself to pull that history instantly instead of searching a list.

A driver or operator should be able to submit an issue — a rattling noise, a warning light, a hydraulic leak — directly into a maintenance request portal that creates a trackable work order, rather than relying on a text message or a verbal handoff at shift change. That removes the dependency on a supervisor remembering to relay the report, and it leaves a timestamped record of when the issue was flagged and when it was fixed.

They break down because nobody gets an alert when a truck crosses its mileage threshold — someone has to remember to check, and across a fleet of dozens of vehicles that check gets missed. A paper pre-trip inspection sheet or a shared spreadsheet also has no audit trail, so proving an inspection happened on a specific date for a specific vehicle becomes guesswork when it matters most.

Because the cost of one down vehicle is direct and immediate — a truck that isn't running isn't delivering, and a forklift that isn't running can stall an entire warehouse dock. Unlike a spare piece of equipment with backup capacity, fleet assets are often on a tight route or shift schedule, so a breakdown cascades into missed deliveries or idle labor within hours rather than being absorbed quietly.

Fleet management software tracks where vehicles are and how they're driven — GPS, fuel use, driver behavior — while a CMMS tracks the maintenance side: work orders, service history, and meter-based PM schedules. Fleets already juggle telematics, fuel cards, and dispatch tools, so adding maintenance software shouldn't mean another heavyweight enterprise implementation — Maintainly's modular pricing lets you start with core CMMS and add inventory or timesheets only when you actually need them.

Drivers generally open the mobile app and start logging inspections without being shown how — only about 2% of customers ever need formal training, and setup runs in minutes rather than the months an enterprise fleet-maintenance platform typically takes. There is a free plan to begin on, with inventory and timesheets available as add-ons if the workshop needs them. See the Pricing page for what each plan covers.