Maintainly: Free Maintenance Software for Healthcare, Hospitality, and Offices
By Eve
Each industry has unique challenges, but maintenance is the common thread that holds operations together. Downtime, broken equipment, or missed inspections can cause costly disruptions—and in some industries, even safety risks. That’s why having a reliable, flexible maintenance system matters so much. Here’s how Maintainly makes a difference in three key sectors:
Healthcare CMMS
In hospitals, clinics, and aged-care facilities, equipment uptime is literally a matter of life and death. From ventilators and imaging machines to HVAC systems that regulate clean air, everything must run reliably. Even a small oversight can create compliance issues, patient risks, or regulatory penalties.
Maintainly helps healthcare teams stay on top of it all by:
Scheduling preventive maintenance: Ensure that medical devices, sterilizers, and facility infrastructure are regularly inspected and serviced before problems arise.
Creating digital audit trails: Every maintenance action (who performed it, when, and what was done) is logged automatically, making compliance audits stress-free.
Mobile access for technicians: On-the-go staff can scan equipment QR codes, view service history, and upload photos directly from their smartphones.
Prioritizing urgent requests: Emergency repairs are easy to flag and assign instantly, helping teams respond faster.
With Maintainly, healthcare facilities can minimize downtime, extend equipment lifespan, and meet strict safety standards without drowning in paperwork.
Hospitality CMMS
Hotels, resorts, and restaurants operate around the clock, and a single faulty system can ripple into bad reviews or lost revenue. Imagine a peak holiday weekend when an air conditioning unit fails, or an elevator goes out of service, guests won’t just be inconvenienced, they’ll likely share their frustrations online.
Maintainly helps hospitality teams prevent these headaches by:
Simplifying work requests: Front desk staff or housekeepers can log issues in seconds, ensuring maintenance is alerted before a small problem escalates.
Coordinating team responses: Managers can assign tasks instantly, track progress, and send updates, keeping everyone aligned.
Managing assets across properties: Whether it’s a single boutique hotel or a nationwide chain, asset hierarchies and QR codes make it easy to track maintenance across multiple locations.
Supporting preventive checks: Routine inspections for HVAC systems, kitchen equipment, pool pumps, or fire safety gear can be automated so nothing slips through the cracks.
For hospitality businesses, Maintainly ensures every room, restaurant, and facility is ready for guests, boosting customer satisfaction and protecting reputation.
Offices
In offices and corporate environments, downtime can halt productivity and impact employee satisfaction. From IT servers to HVAC, elevators, and security systems, everything needs to stay operational for business to flow seamlessly.
Maintainly supports office maintenance by:
Streamlining service requests: Employees can submit maintenance needs without requiring system access, while requestors automatically receive updates as work progresses.
Tracking IT and facility assets: From printers and laptops to air conditioning units, Maintainly logs the complete history of service, replacements, and upgrades.
Coordinating across multiple sites: For companies with several offices, geolocation and advanced filters allow facility managers to monitor everything from a single platform.
Supporting compliance and safety: Emergency systems, like fire alarms and sprinklers, can be scheduled for regular inspections with clear audit records.
By keeping office equipment and facilities running efficiently, Maintainly helps companies save time, reduce repair costs, and maintain a comfortable, productive workplace.
No matter the size of your team, Maintainly adapts to fit. The platform grows with you, giving you exactly the tools you need, when you need them.
Not Your Grandpa’s CMMS
Traditional CMMS software is often slow, outdated, and painfully hard to implement. Many platforms require weeks of training and costly setup. We decided to flip the script.
With Maintainly, you can:
Get started in minutes, not months
Use an interface so intuitive that less than 2% of our customers ever ask for training
Scale features only when you need them, instead of paying for bloated extras
Access included support and in-app assistance any time
In short, it’s modern, mobile, and made for how maintenance teams actually work today.
Key Features That Power Your Team
Here’s a closer look at what Maintainly brings to the table:
1. Work Order Tools
Easily create preventive or reactive work orders that capture everything from photos and file uploads to meter readings. Accept and manage requests from anyone, even users without system access, and keep everyone updated with automated notifications.
2. Asset Tracking & Audit Trails
Organize equipment into flexible hierarchies, whether you’re managing a single office building or a chain of hotels. Each asset has a full maintenance history, complete with geolocation for movable equipment and QR code labels for instant lookups.
3. Preventive Maintenance
Never miss a routine inspection again. Tasks can be scheduled by time or usage metrics, ensuring your team stays ahead of breakdowns instead of scrambling after them.
4. Corrective Maintenance
When things go wrong, speed matters. Assign, track, and close out corrective tasks while keeping communication clear with comments, photos, and file uploads.
5. Mobile CMMS
Your technicians are always on the move, and Maintainly moves with them. Through our iOS and Android apps, they can create, update, and close work orders from the field.
6. Inventory & Timesheets (Add-Ons)
Inventory Management: All users can track spare parts consumed on work orders, but the inventory module takes that to another level by managing purchase orders, goods receipt and other features, like cycle counts.
Timesheets: All users can capture labor hours directly from work orders, but the timesheet add-on goes beyond that track to track all other non-task time, and includes overtime, allowances (eg. meal or living away from home allowances), and banking of hours. Timesheets are auto-populated by work order time and can be approved by a manager.
Mix, Match, Maintain
Not every business needs every feature right away. That’s where Maintainly differs, because it's modula, allowing you to start with the basics, like free work orders and preventive schedules, and add more advanced tools only when your operations demand them.
This flexible approach keeps costs low and makes it easy to scale as your organization grows.
Pricing That Works for Everyone
We believe maintenance management software shouldn’t break the bank. Here’s a snapshot of our plans (all prices in INR):
Free Plan – $0 / user / month
Unlimited work orders, mobile app access, repeating tasks, asset QR labels, and more. Perfect for small teams just getting started.
Small Business Plan – $12 / user / month
Adds unlimited audit trails, custom fields, and work order approvals for growing teams.
Enterprise Plan – $24 / user / month
Unlocks unlimited preventive maintenance, advanced reporting, API access, and priority support.
Add-Ons:
Inventory: $7 / user / month
Timesheets: $5 / user / month
Every plan includes setup assistance, in-app support, and no hidden fees.
Why Maintainly Is the Smarter Choice?
Here’s why organizations across industries choose us over traditional CMMS:
Quick to start: You can be up and running with just one asset in minutes.
Easy to use: No steep learning curves or costly training.
Built for all team sizes: From one person to thousands of users.
Lowest total cost of ownership: You only pay for what you actually use.
Modern and dynamic: Unlike bloated legacy systems, Maintainly is lightweight, agile, and delivers the fastest ROI in the industry.
Start for Free
One of the best things about Maintainly is that you don’t need to commit upfront. Our 14-day free trial lets you explore everything without a credit card. You’ll quickly see how easy it is to move away from spreadsheets and towards a smarter, centralized system.
Whether you’re managing a hospital ward, a hotel chain, or a corporate office, Maintainly helps you stay organized, proactive, and efficient.
Maintenance is the backbone of smooth operations in any industry. But it doesn’t have to be complicated or expensive. With Maintainly, you get a modern, mobile-friendly CMMS that works right out of the box, scales as you grow, and helps your team stay focused on what matters most.
So, if you’re ready to ditch the spreadsheets, cut downtime, and simplify your workflow, now’s the perfect time to give Maintainly a try.
Start your free trial today!
