Machinery ready when the season is.
Maintainly gives farming and agribusiness operations a simple way to track machinery servicing, log breakdowns from the field, and keep every implement, pump and vehicle on a schedule, so nothing stops you when the window is short.
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Agriculture work order tools
On a farm the person who finds the fault is usually the operator, halfway across a field, and the note is forgotten by the end of the shift. Maintainly lets them log it on the spot from a phone, so the workshop sees it and it does not resurface as a breakdown mid-season.
- Log breakdowns and defects from the field, with photos, on any device
- Prioritize jobs by what is needed for the next operation rather than what came in first
- Assign work to your workshop, a contractor or an operator with the full detail attached
- Keep seasonal preparation jobs visible long before the window opens
Every machine, its hours, and its service history
Agricultural machinery is serviced on engine hours, not calendar dates, and the fleet is rarely in one place. Maintainly tracks hours against each machine and keeps the whole service history behind it, wherever the machine happens to be.
- Record engine and meter hours against tractors, headers, pumps and implements
- Attach QR labels so an operator can pull up a machine record in the shed or the field
- Track assets across properties, blocks and outstations in one system
- Keep a complete service history for resale value and warranty claims
Preventive maintenance built around hours and seasons
Missing a service interval on a header in the middle of harvest is expensive in a way that is hard to recover from. Maintainly raises scheduled servicing automatically (by hours or by date) so preparation happens in the quiet weeks instead of the critical ones.
- Schedule servicing by engine hours, meter readings or calendar interval
- Attach checklists for pre-season inspections so nothing is missed on the walkaround
- See what is due across the whole fleet before the season starts
- Track parts and consumables against jobs so the shed is stocked before you need it
The CMMS your workshop, and your season, will thank you for.
Get started in minutes, not months
Farming operations do not have an IT department, and the last thing anyone needs is another system to set up. Maintainly is live the same day, with no server and no consultant: most operations log their first jobs within the hour.
Built for family farms and corporate agribusiness alike
Whether you run one property with a handful of machines or an aggregation across regions with a full workshop, Maintainly scales to fit. Start with machinery and work orders, and add inventory and timesheets as you need them.
Lowest total cost of ownership
Agricultural margins do not leave room for enterprise software. Maintainly's pricing is transparent and modular: you pay for what you use, with no implementation fee and no mandatory annual contract. Smaller operations can start on the free tier.
Dynamic, not a dinosaur
Most maintenance systems assume a desk, a stable connection and someone whose job is data entry. Maintainly is mobile-first and quick enough to use with gloves on, which is why it gets used in the shed rather than abandoned after a fortnight.
Free
- Mobile CMMS app
- Repeating work orders
- Checklists
- Meter readings
- Task templates
- Unlimited request users
- Asset QR labels
Small Business
Everything in Free, plus:
- Unlimited audit trail
- Unlimited work requests
- Unlimited checklists
- Work order approval
- Custom fields (assets & parts)
Enterprise
Everything in Small Business, plus:
- Unlimited preventative maintenance
- Unlimited reports
- API access
- Dedicated account manager
- Priority support
Inventory Add-on
- Spare part inventory management
- Inventory barcoding
- Cycle counts
- Purchase orders & stock transfers
- Stock shipments and backorders
Timesheets Add-on
- Auto-populate timesheets with work order data
- Capture non-work-order hours in timesheets
- Overtime, banked hours & allowances
- Timesheet approvals
Savvy CMMS
customers
Maintainly.
Frequently Asked Questions
Why is preventive maintenance timing so much more critical in agriculture than in other industries?
Because agricultural equipment failures often can't wait for a replacement part or a slow business day: a harvester breakdown during a two-week harvest window can cost an entire season's yield. Maintenance has to be scheduled around planting and harvest calendars, not just fixed intervals, so critical equipment gets serviced before the season it's needed most, not after it fails.
What types of equipment and assets does a farm or agribusiness typically track in a CMMS?
Mobile equipment like tractors, combines, and sprayers; fixed infrastructure like irrigation pumps, grain silos, and feed mills; and specialized systems like dairy parlor equipment and cold storage or refrigeration units. A CMMS tracks all of these under one asset hierarchy, whether the equipment moves around the property or stays bolted to a concrete pad, along with service history and audit trails for each one.
How do maintenance teams on farms use meter or hours-based triggers instead of just calendar dates?
Agricultural equipment usage swings wildly by season, so maintenance is often triggered by engine hours or usage meters rather than fixed calendar dates. A tractor running 12 hours a day during planting needs an oil change far sooner than one sitting idle in winter: meter-based preventive maintenance schedules account for actual wear instead of assuming steady, year-round use.
Why do paper logs, whiteboards, and spreadsheets fall short for farm maintenance tracking?
Because they can't travel with equipment across large, spread-out properties or survive a season of dirt, rain, and diesel, and they turn a spotted problem into hearsay. A whiteboard doesn't sync when three crews are in different fields, a paper log gets left in a truck, and a spreadsheet can't alert anyone when a pump is overdue for service. A CMMS's maintenance-request portal lets a hand flag "the irrigation pump is making a bad noise" as a trackable job instead of a comment that never reaches the farm manager.
How does farm maintenance software work when there's no cell signal or wifi in the field?
A mobile CMMS app needs to work offline, since many farms and agribusiness operations sit on large rural properties with little or no connectivity. Field staff can log completed work, note issues, or scan a QR code on an asset while out in a remote field or barn, and the data syncs automatically once the device reconnects to a signal.
What exactly is a CMMS, and why would a farm or agribusiness need one?
A CMMS (computerized maintenance management system) is software that tracks equipment, schedules maintenance, and manages work orders in one place instead of scattered notes and memory. For a farm or agribusiness, it means preventive maintenance actually gets scheduled around planting and harvest, mixed owned and seasonal crews can log work from a phone, and nobody discovers a broken irrigation pump only when the crop is already wilting.
Is maintenance software realistic for a farm crew that isn't very tech-savvy, and what does it cost?
Yes. Traditional enterprise-grade CMMS platforms assume an IT department and a rollout that spans months, and a farm has neither to spare mid-season. Maintainly goes live in minutes, and only about 2% of customers ever need formal training. Start on the free plan and switch on add-ons like inventory only when the operation actually needs them. The Pricing page sets out what each plan and add-on includes.
