Keep the lights on, and the paperwork with it.
Maintainly gives energy and utility maintenance teams one place to manage work orders, planned servicing and asset history, across generation sites, substations, pump stations and remote plant. Up and running in minutes, not a six-month implementation.
Join
1,200+
maintenance teams in
110+
countries
Energy and utilities work order tools
Utility maintenance happens across sites that are rarely next door to each other, often with crews who start their day in a vehicle rather than an office. Maintainly keeps the whole queue visible, so dispatch and field crews are working from the same list.
- Raise, assign and prioritize work orders across every site from one queue
- Give field crews the full job detail on their phone, including asset history and attachments
- Flag safety-critical work so it surfaces immediately rather than joining the backlog
- Capture completion notes, readings and photos from the field, even where reception is patchy
Know every asset, its condition, and when it was last touched
Generation and distribution assets carry long service intervals and serious consequences when one is missed. Maintainly holds a complete record behind each asset, from the turbine down to the isolator, with the full history one scan away.
- Attach QR labels so a crew can pull up an asset record standing in front of it
- Track assets across generation sites, substations, pump stations and depots in one system
- Record meter readings and condition data against the asset over time
- Keep an audit trail that stands up to regulatory and safety-case scrutiny
Preventive maintenance built around statutory intervals
In utilities, planned maintenance is not just good practice: much of it is a license condition. Maintainly runs recurring schedules automatically so statutory inspections and servicing are raised, assigned and evidenced without anyone tracking dates by hand.
- Schedule inspections by calendar interval or by meter reading and runtime hours
- Attach the checklist to the work order so every crew completes the same steps
- Watch the preventive-to-reactive ratio shift as scheduled work takes hold
- Produce a documented compliance history on request instead of assembling it
The CMMS your maintenance crew, and your regulator, will thank you for.
Get started in minutes, not months
Utility software rollouts are usually measured in quarters. Maintainly is live the same day: no server, no integration project, no consultant. Most teams have their first work orders in the system within the hour.
Built for single sites and distributed networks alike
Whether you maintain one plant or a network spread across a region, Maintainly scales to fit. Start with work orders and assets, then add inventory, timesheets and analytics as the operation grows.
Lowest total cost of ownership
Enterprise asset management suites carry enterprise price tags and the consultants to match. Maintainly's pricing is transparent and modular: you pay only for what you use, with no implementation fee and no locked-in annual contract.
Dynamic, not a dinosaur
Legacy EAM platforms were built for a control room and never really left it. Maintainly is mobile-first, updated continuously, and usable by a crew in a vehicle without a training course, which is what gets it adopted rather than bypassed.
Free
- Mobile CMMS app
- Repeating work orders
- Checklists
- Meter readings
- Task templates
- Unlimited request users
- Asset QR labels
Small Business
Everything in Free, plus:
- Unlimited audit trail
- Unlimited work requests
- Unlimited checklists
- Work order approval
- Custom fields (assets & parts)
Enterprise
Everything in Small Business, plus:
- Unlimited preventative maintenance
- Unlimited reports
- API access
- Dedicated account manager
- Priority support
Inventory Add-on
- Spare part inventory management
- Inventory barcoding
- Cycle counts
- Purchase orders & stock transfers
- Stock shipments and backorders
Timesheets Add-on
- Auto-populate timesheets with work order data
- Capture non-work-order hours in timesheets
- Overtime, banked hours & allowances
- Timesheet approvals
Savvy CMMS
customers
Maintainly.
Frequently Asked Questions
What makes maintenance different for power and water utilities compared to other industries?
Uptime isn't just a cost concern: a failed transformer or pump station is a public-service and safety event, not just downtime. Utilities also run inherently dangerous maintenance work like high-voltage switchgear repairs and confined-space entry, so every job needs documented lockout/tagout steps and a clear sign-off before crews are allowed to close it out.
What kinds of assets does maintenance software actually track for an energy or utility operator?
It tracks the physical infrastructure that keeps power and water flowing: transformers, switchgear, generators, substations, pumps, valves, meters, and pipelines. Each asset typically has its own maintenance history, inspection schedule, and audit trail, often organized in a hierarchy so a component (like a valve) rolls up under its parent system (like a pump station).
How do field crews actually log maintenance work when the asset is out at a remote substation or pump station?
They scan a QR code on the asset with a mobile app, which pulls up its history and any open work order right there in the field. From that same screen they record what was done, attach photos, and submit safety sign-off before leaving the site, so the record is created at the point of work instead of being rebuilt from memory back at the office.
Why do paper logs and spreadsheets break down for utility maintenance specifically?
They can't reliably prove that a safety-critical inspection happened on the date it was supposed to, and a spreadsheet sitting on one person's laptop is useless to a crew standing at a substation two hours away. Utilities need a live, mobile-accessible record tied to each asset, not a static file that's out of date the moment someone edits it back at the office.
How do utilities prove to a regulator that inspections and maintenance actually happened on schedule?
Through a documented audit trail attached to each asset showing every inspection, work order, and sign-off with a timestamp and the technician who completed it. Maintenance software builds this automatically as crews complete work, so instead of assembling records ahead of an audit, the operator can pull a clean history on demand for any transformer, pipeline segment, or valve.
What is a CMMS and why would an energy or utility operator need one?
A CMMS (computerized maintenance management system) is software that schedules maintenance, tracks work orders, and keeps a live history for every physical asset a utility maintains. Utilities are exactly the kind of safety-critical, geographically spread-out operator that traditional enterprise CMMS and EAM vendors built long, IT-heavy implementations around. Maintainly delivers the same shared, real-time record to field crews and supervisors without that overhead or price tag.
How much does maintenance software cost and how long does it take a utility to get it running across a large, spread-out asset base?
A utility can be live in minutes rather than the months a legacy enterprise CMMS implementation takes, and because only about 2% of customers need formal training, crews across remote sites onboard without an IT-led program. Maintainly starts with a free plan and sells inventory and timesheets as separate add-ons, so a network operator pays for the modules it runs instead of an all-in-one platform. Costs are set out on the Pricing page.
