Gym and sports facility maintenance that's game-ready.
Maintainly manages gym floors, courts, fields, pools, golf courses, stadiums, and college athletic facilities in one place - keeping your members, athletes, and fans safe, and every asset ready to perform.
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1,200+
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110+
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Built for the gym floor and the field
Mobile work orders designed for facility maintenance teams to document everything: equipment photos, safety checklists, and part usage for both scheduled servicing and emergency repairs.
- Scan QR codes on cardio machines, weight equipment, HVAC systems, or pool pumps to instantly view service history
- Automate preventive maintenance (PM) schedules based on time or usage triggers
- Complete daily safety walk-throughs and equipment inspections directly on mobile
- Log maintenance issues from the field and alert the team immediately with push notifications
Track every asset. Trace every repair.
Maintainly makes it easy to organize complex facility hierarchies, from a full portfolio of locations down to a specific court, field, pool, golf hole, stadium section, or piece of equipment.
- Build asset trees that link courts, fields, pools, and equipment to specific facilities
- Use mobile-friendly QR codes to scan and update assets on the go
- Maintain a 100% digital audit trail for inspections and safety compliance
- Use the mobile app to track work order status and location across your facilities
Is your facility maintenance tracking stuck in the past?
Stop struggling with over-complicated ERPs, spreadhseets or WhatsApp messages. Maintainly is a lean, mobile-first platform that maintenance techs actually enjoy using, even when they're juggling requests across dozens of courts, fields, and pieces of equipment.
- Whether you manage a single gym or a multi-site portfolio of facilities, deployment takes minutes, not months
- Import your entire facility and equipment roster via a simple CSV or Excel file to start assigning work orders
- An interface that's ridiculously intuitive - maintenance staff will love it
- Start with the core maintenance tools you need today and toggle on advanced features only when you’re ready
Maintenance simplified. Members satisfied.
Get started in minutes
Gym and facility managers can't afford weeks or even months of software implementation. With Maintainly, you can add a single asset, set a recurring inspection schedule, and start reducing missed maintenance immediately. Our quick set-up tools ensure you spend your time maintaining your facility, not your software.
Built for facilities of any size
Whether you need simple maintenance software for a single gym or sports facility maintenance software for hundreds of locations spread across the country, Maintainly scales with your operations. Maintainly's flexible asset hierarchy allows you to organize your facilities by site, building, or equipment type, ensuring you never outgrow your maintenance system.
Lowest total cost of ownership
Stop paying for a bolted-on maintenance module you barely use. Maintainly is a mobile-ready cloud CMMS that works on the devices your team already has in their pockets - no servers to maintain, no IT bottlenecks, no complicated pricing structure. And better still, no expensive training or onboarding.
Audit-ready compliance, automatically
Take the stress out of safety inspections and facility audits. Maintainly automatically compiles a complete service history for every asset in your facility. From equipment safety checks to major repairs, you'll have a permanent, timestamped digital paper trail ready to present to auditors, inspectors, or ownership at a moment's notice.
Free
- Mobile CMMS app
- Repeating work orders
- Checklists
- Meter readings
- Task templates
- Unlimited request users
- Asset QR labels
Small Business
Everything in Free, plus:
- Unlimited audit trail
- Unlimited work requests
- Unlimited checklists
- Work order approval
- Custom fields (assets & parts)
Enterprise
Everything in Small Business, plus:
- Unlimited preventative maintenance
- Unlimited reports
- API access
- Dedicated account manager
- Priority support
Inventory Add-on
- Spare part inventory management
- Inventory barcoding
- Cycle counts
- Purchase orders & stock transfers
- Stock shipments and backorders
Timesheets Add-on
- Auto-populate timesheets with work order data
- Capture non-work-order hours in timesheets
- Overtime, banked hours & allowances
- Timesheet approvals
Savvy CMMS
customers
Maintainly.
Frequently Asked Questions
What's the biggest maintenance challenge for gyms and fitness facilities compared to other industries?
Equipment failures are visible to paying customers the moment they happen. A treadmill or cable machine with an "out of order" sign sits in plain view of every member who walks by, unlike a broken pump in a back-of-house mechanical room. That makes response time a retention issue, not just an operations one: slow repairs directly drive membership cancellations and negative reviews.
What kinds of assets does a gym or sports facility actually track in a CMMS?
The main categories are cardio and strength equipment (treadmills, ellipticals, bikes, weight machines), pool systems (filtration, pumps, heaters, chemical dosing), HVAC, and shared spaces like locker rooms, showers, courts, and fields. Each asset gets a QR code and its own maintenance history, so staff scan the actual treadmill to pull up its service record instead of logging "the cardio floor." Spare parts get a lighter, secondary tracking layer.
How does a maintenance request usually get started at a gym? Do members report issues themselves?
In most facilities, front-desk staff or members flag a broken machine, and that report needs to turn into a tracked work order immediately, not a sticky note. A maintenance-request portal lets non-admin staff (or members, via a front desk) submit an issue that's instantly visible to the maintenance team, so equipment doesn't sit broken for days because nobody logged it anywhere.
Why don't spreadsheets or a whiteboard work well for gym maintenance?
They have no way to prove a piece of equipment was actually serviced when someone gets hurt on it. A whiteboard gets erased, a spreadsheet doesn't notify anyone when a treadmill is overdue for a belt check, and neither gives you an audit trail tying a specific repair to a specific asset and date, which matters both for safety liability and for spotting which machines keep breaking.
How does maintenance software help multi-location gym chains or franchises?
It gives every location the same maintenance standards and a shared view of what's overdue, instead of each site manager running things their own way. Ownership or regional managers can see across all locations whether preventive maintenance is being done on schedule, which matters for consistent member experience and for catching a chronically under-maintained location before equipment fails or a liability issue comes up.
What is a CMMS, and why would a gym need one instead of just handling repairs as they come up?
A CMMS (computerized maintenance management system) is software that tracks assets, work orders, and maintenance schedules in one place instead of in someone's head or a notebook. For a gym, that means every treadmill, pool pump, or weight machine has a maintenance history, preventive maintenance gets scheduled before something breaks in front of members, and a faulty machine gets pulled from the floor and logged the moment it's reported.
Is maintenance software realistic for a small gym with a lean facilities team? How much does it cost and how hard is it to set up?
Yes, Maintainly assumes neither the IT staff nor the implementation budget an enterprise-grade CMMS is priced around. It sets up in minutes instead of months, and only about 2% of customers require formal training. A single site can run on the free plan and switch on add-ons such as inventory as it grows into a chain, rather than buying the whole suite up front. The Pricing page has the current plans and add-ons.
