Every store trading, every fridge holding temperature.
Maintainly gives retail and food service operators one place to manage work orders, planned servicing and compliance records — across stores, kitchens and back of house — so refrigeration, cooking equipment and HVAC are looked after before trade is affected.
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1,200+
maintenance teams in
110+
countries
Retail and food service work order tools
A store manager who finds a failed display fridge at opening needs to report it in seconds, not fill in a form. Maintainly makes logging a fault trivial from the floor, and gives your facilities team one queue across every site.
- Let store and kitchen staff raise requests from any device without a login
- Prioritize trade-stopping faults so a failed walk-in cooler jumps the queue
- Assign work to internal technicians or your refrigeration contractor with full history
- Track jobs across every store and kitchen from a single view
Every asset, its service history, and its temperature record
Food service equipment runs hard, every day, in hot and humid conditions — and much of it carries a compliance obligation. Maintainly keeps a full record behind each fridge, fryer, oven and extraction system, ready when an inspector asks.
- Attach QR labels so staff can open an equipment record at the machine
- Track assets across stores, kitchens and distribution sites in one system
- Record temperature and safety checks against the asset rather than on a clipboard
- Keep a documented service history for food safety and warranty claims
Preventive maintenance that protects trade and compliance
Refrigeration and extraction failures do not just cost a repair — they cost stock, trade, and sometimes a health inspection result. Maintainly runs planned servicing automatically so filters, seals and grease traps are handled before they fail.
- Schedule recurring servicing for refrigeration, extraction and cooking equipment
- Attach checklists so cleaning and safety routines are completed consistently
- See what is due and overdue across every site at a glance
- Evidence compliance with documented records instead of paper logs behind the counter
The CMMS your store managers — and your health inspector — will thank you for.
Get started in minutes, not months
Retail operations move quickly and cannot pause for a software rollout. Maintainly needs no server, no integration and no training program — most teams have their first stores logging jobs within the hour.
Built for single sites and national chains alike
Whether you run one venue or hundreds of stores, Maintainly scales to fit. Start with work orders and assets, and add inventory, timesheets and analytics as the footprint grows — without switching systems.
Lowest total cost of ownership
Retail margins are thin and every overhead is questioned. Maintainly's pricing is transparent and modular — you pay for the features you use, with no implementation fee and no mandatory annual contract. Single sites can start on the free tier.
Dynamic, not a dinosaur
Most facilities systems were built for corporate estates and never designed for a store manager mid-shift. Maintainly is mobile-first and fast enough to use on the floor, which is what gets faults reported at the time they are found.
Inventory Add-on
- Spare part inventory management
- Inventory barcoding
- Cycle counts
- Purchase orders & stock transfers
- Stock shipments and backorders
Timesheets Add-on
- Auto-populate timesheets with work order data
- Capture non-work-order hours in timesheets
- Overtime, banked hours & allowances
- Timesheet approvals
