Refreshingly simple maintenance software for property teams
Set up in minutes. Manage buildings, units, and common areas, keep tenants happy, and stay inspection-ready, without the enterprise bloat.
Join
1,200+
maintenance teams in
110+
countries
Built for the office and the field
Mobile work orders designed for property maintenance teams to document everything: unit photos, meter readings, safety checklists, and part usage for both scheduled servicing and emergency repairs.
- Scan QR codes on units, HVAC systems, or appliances to instantly view service history
- Automate preventive maintenance (PM) schedules based on time or usage triggers
- Complete move-in/move-out inspections and safety walk-throughs directly on mobile
- Log maintenance issues from the field and alert the team immediately with push notifications
Track every unit. Trace every repair.
Maintainly makes it easy to organize complex property hierarchies, from a full portfolio down to a specific building, unit, or piece of equipment.
- Build asset trees that link units, systems, and equipment to specific buildings
- Use mobile-friendly QR codes to scan and update assets on the go
- Maintain a 100% digital audit trail for inspections and safety compliance
- Use the mobile app to track work order status and location across your properties
Is your property maintenance tracking stuck in the past?
Stop struggling with over-complicated ERPs. Maintainly is a lean, mobile-first platform that maintenance techs actually enjoy using, even when they're juggling requests across dozens of units.
- Whether you manage a single building or a multi-site portfolio, deployment takes minutes, not months
- Import your entire property and unit roster via a simple CSV or Excel file to start assigning work orders
- An interface that's ridiculously intuitive - maintenance staff will love it
- Start with the core maintenance tools you need today and toggle on advanced features only when you’re ready
Maintenance simplified. Tenants satisfied.
Get started in minutes
Property managers can't afford weeks or even months of software implementation. With Maintainly, you can add a single unit, set a recurring inspection schedule, and start reducing missed maintenance immediately. Our quick set-up tools ensure you spend your time maintaining your properties, not your software.
Built for portfolios of any size
Whether you need simple maintenance software for 5 units at a single property or property maintenance software for 500 units spread across the country, Maintainly scales with your operations. Maintainly's flexible asset hierarchy allows you to organize your properties by site, building, or unit type, ensuring you never outgrow your maintenance system.
Lowest total cost of ownership
Stop paying for a bolted-on maintenance module you barely use. Maintainly is a mobile-ready cloud CMMS that works on the devices your team already has in their pockets: no servers to maintain, no IT bottlenecks, no complicated pricing structure. And better still, no expensive training or onboarding.
Audit-ready compliance, automatically
Take the stress out of safety inspections and property audits. Maintainly automatically compiles a complete service history for every unit and asset in your portfolio. From move-in checklists to major repairs, you'll have a permanent, timestamped digital paper trail ready to present to auditors, inspectors, or owners at a moment's notice.
Free
- Mobile CMMS app
- Repeating work orders
- Checklists
- Meter readings
- Task templates
- Unlimited request users
- Asset QR labels
Small Business
Everything in Free, plus:
- Unlimited audit trail
- Unlimited work requests
- Unlimited checklists
- Work order approval
- Custom fields (assets & parts)
Enterprise
Everything in Small Business, plus:
- Unlimited preventative maintenance
- Unlimited reports
- API access
- Dedicated account manager
- Priority support
Inventory Add-on
- Spare part inventory management
- Inventory barcoding
- Cycle counts
- Purchase orders & stock transfers
- Stock shipments and backorders
Timesheets Add-on
- Auto-populate timesheets with work order data
- Capture non-work-order hours in timesheets
- Overtime, banked hours & allowances
- Timesheet approvals
Savvy CMMS
customers
Maintainly.
Frequently Asked Questions
Why is maintenance software especially important for property management, more than for other industries?
Property managers juggle two overlapping streams of maintenance (tenant emergencies and planned upkeep) across dozens or hundreds of units, and neither can afford to get lost. A leaking pipe reported by a tenant needs to become a trackable work order in seconds, not a voicemail buried in a shared inbox, while preventive tasks like HVAC filter changes still have to happen on schedule across the whole portfolio.
What kinds of assets does a property management company typically track in a CMMS?
Unit-level equipment like HVAC systems, water heaters, appliances, and plumbing fixtures, plus building-wide assets like elevators, roofs, boilers, fire suppression systems, and parking structures. Each asset carries its own maintenance history and audit trail, so when a unit turns over or an inspector asks "when was this last serviced," the answer is on the asset record instead of in someone's memory.
How should tenant-submitted maintenance requests actually get into a work order system?
Tenants submit requests through a maintenance-request portal instead of calling, texting, or emailing the property office, and each request becomes a trackable work order automatically. This closes the gap where a reported issue (like a broken AC unit in a heat wave) sits unactioned because it was scrawled on a sticky note or buried in a group text with nobody clearly owning it.
What does a typical unit-turnover workflow look like with maintenance software?
When a tenant moves out, the team runs a standardized checklist of inspection and repair tasks (paint touch-ups, appliance checks, plumbing tests, deep cleaning) logged as work orders tied to that unit. A tech can scan a QR code on the HVAC unit or water heater to pull its full service history on the spot, and with everything tracked in one place, the property manager sees turnover progress in real time and gets the unit rent-ready faster.
Why do email, spreadsheets, and sticky notes break down for property management maintenance?
Those tools have no way to track a request from "tenant reported it" to "vendor completed it," so issues quietly fall through the cracks across dozens of units and properties. A spreadsheet doesn't notify anyone when a task is overdue, and a text message to a contractor leaves no record for owner reporting or liability questions later.
How does maintenance software help coordinate outside vendors alongside in-house maintenance staff?
It lets a property manager assign the same work order to either an in-house technician or an outside vendor like a plumber or electrician, with one shared record of status, cost, and completion. This matters because most property portfolios mix both, and without a shared system it's easy to lose track of who's actually handling a repair or double-book the same issue.
How much does maintenance software cost for a property management company, and how long does setup take?
Setup takes minutes rather than the months a legacy CMMS rollout usually absorbs, and only about 2% of customers ever need formal training. Pricing is modular: a free plan to start on, with inventory and timesheets as add-ons, so a ten-unit landlord and a five-hundred-unit portfolio each pay for what they use instead of an enterprise property suite priced for features neither will ever use. The Pricing page sets out the plans and add-ons.
