Fiix Alternative: Why Maintainly Is the Better-Value CMMS for Small and Mid-Sized Teams

Quick answer: Fiix publishes a free plan, $45 Basic and $75 Professional per user per month, with Enterprise quoted (as published on fiixsoftware.com/pricing, September 2026). It is one of the more transparent vendors in this market, and the free tier is genuinely useful. Where it costs is the per-user rate once you leave it, and the fact that request-only users are a paid add-on rather than free. Maintainly gives every requester a free seat and sits below that per-user range: see the Maintainly pricing page for current figures in your own currency.

This page compares the two on what each publishes, which turns out to be the interesting part. Fiix leaves several everyday capabilities off its pricing page entirely, and a comparison that filled those gaps in from a review site would be making things up.

Why teams look for a Fiix alternative

Fiix prices per user, and the step off the free plan is a large one. Basic is $45 per user per month and Professional is $75 (fiixsoftware.com/pricing, September 2026). For a fifteen-person team that is a meaningful annual number before anyone has added a requester.

Requesters are the part that surprises people. Fiix publishes a paid Lite License for limited-access users from the Basic tier upward. Most maintenance operations have far more people raising requests than completing them: supervisors, front-of-house staff, drivers, ward managers. When each of those is a line item, the headcount that matters for pricing is much larger than the maintenance team.

The second pressure is where the automation sits. Meter readings are on every Fiix tier including Free, which is more generous than most, but condition-based triggers are Enterprise-only, and custom API integrations are an Enterprise feature carrying an additional cost on top. So the two capabilities that turn a CMMS from a record-keeping system into something that acts on its own both require the quoted tier.

How much does Fiix cost in 2026?

These are the published plans, per user per month, as listed on fiixsoftware.com/pricing in September 2026.

Credit where it is due on billing. Fiix states that plans can be taken month-to-month or annually, and says so in plain language on the pricing page. That is a real choice, and it is more than eMaint or UpKeep publish.

What Fiix does not publish is also worth knowing before you compare quotes. The free plan's user cap is described as "limited users" with no number. Time tracking, cost tracking, offline mobile behavior and asset hierarchy depth do not appear on the pricing page at all. The table above says "not published" in those rows rather than guessing, which is the only honest thing to write.

How much does Maintainly cost?

Maintainly uses a modular model: a free plan, two paid tiers, and optional add-ons for inventory and timesheets. Prices vary by country and change over time, so they live in one place, the Maintainly pricing page, which shows current figures in your own currency.

The structural difference is request-only users. They are unlimited and free on every Maintainly plan, including the free one, so the number of people who can report a fault is never a budget question.

Where the cost difference comes from

Picture a facility with eight maintenance staff and forty other people who occasionally need to report something broken.

On Fiix, the eight technicians need Basic at $45 each to get past the 25-PM cap on the free plan, and the forty reporters need a paid Lite License each. If the site also raises purchase orders, the eight move to Professional at $75. The reporters are the line item nobody budgets for at the start, and they are the one that scales with the building rather than with the team.

On Maintainly, the eight technicians take a paid plan, the forty reporters are free request-only users, and purchase orders arrive with the Inventory add-on attached to the plan the team is already on. Put your own numbers into the pricing page to see what that comes to where you are.

Where Fiix is the better choice

Fiix is a more capable product than a price comparison makes it look, and two things genuinely favour it.

• Its free tier carries unlimited parts and supplies inventory and a preventive maintenance scheduler, where Maintainly puts inventory behind a paid add-on. If you want inventory at zero cost and 25 active PMs is enough, Fiix free is the better free plan.

• Condition-based maintenance triggers, driven by live equipment condition rather than by a reading someone entered, are on the Enterprise tier. Maintainly has no equivalent. If you are instrumenting assets and want the CMMS to react to sensor data, that is an argument for Fiix and a reason to price its Enterprise tier properly.

Fiix also belongs to a much larger industrial software group, which matters if your procurement process weights vendor scale.

What Fiix users report

Fiix holds 4.5 out of 5 from 628 reviews on Capterra, read in September 2026: ease of use 4.2, customer service 4.4, features 4.2, value for money 4.3. Reviewers praise how few clicks it takes to open a work order, the single accessible home for maintenance records, and a support team they describe as responsive.

The complaints cluster around reporting. Reviewers describe custom report building as difficult and say reports "usually do not pull all data", which is the kind of thing that only shows up once you are trying to justify a budget from the system. Others mention a cumbersome work order workflow with limited customization, occasional bugs and crashes, and cost, with one reviewer calling it "more expensive than most".

Those ratings come from Capterra, which is the single review source used across these comparisons. G2 blocks automated access, so one source read the same way each time beats a mix of whatever happened to be reachable.

Is Maintainly the right Fiix alternative for you?

Maintainly tends to be the better fit if you recognize your operation here:

• You have far more people reporting faults than fixing them, and you do not want to pay per reporter.

• You have outgrown a 25-PM cap but do not want a $45 to $75 per-user rate to do it.

• You want time tracking and hierarchy limits answered on a pricing page rather than in a sales conversation.

• You want parts inventory and purchase orders as an add-on rather than a tier jump.

• You want to be running real work orders this week, not after a configuration project.

If several of those land, it is worth pricing both properly rather than comparing the headline tiers.

See it for yourself

If the per-user maths on Fiix stops working once you count everyone who needs access, Maintainly is worth a look. Book a demo with the Maintainly team and we will show you how your maintenance workflows would run, and what they would cost, with every requester on a free seat.